Privacy Policy

1. Introduction

HeatWriter Ltd ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our screenplay evaluation platform.

By using HeatWriter, you consent to the data practices described in this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

Personal Information

We collect information that you provide directly to us, including:

• Name and email address
• Username and password
• Payment information (processed securely through Stripe)
• Profile information and preferences
• Communication preferences

Screenplay Content

When you submit a screenplay, we collect:

• Screenplay text and metadata (title, genre, logline)
• Submission timestamps and version history
• AI evaluation results and scores
• Community feedback and ratings

Usage Data

We automatically collect certain information about your device and how you interact with our platform:

• IP address and browser type
• Pages visited and features used
• Time spent on the platform
• Referral sources
• Device information and operating system

3. How We Use Your Information

We use the information we collect to:

• Provide Services: Process your screenplay submissions, generate AI evaluations, and display rankings on our leaderboard
• Improve Platform: Analyze usage patterns to enhance our AI algorithms and user experience
• Communication: Send you service updates, evaluation results, and important platform notifications
• Security: Protect against fraud, unauthorized access, and maintain platform integrity
• Industry Connections: With your permission, share top-rated screenplays with producers and industry professionals
• Compliance: Meet legal obligations and enforce our Terms of Service

4. AI Analysis and Your Screenplay

Our AI evaluation system analyzes your screenplay to provide professional feedback. We want to be transparent about this process:

• Your screenplay is processed through secure AI models trained on public domain and licensed content
• We do not use your screenplay to train our AI models without explicit permission
• AI-generated scores and feedback are stored with your submission
• You retain full ownership and copyright of your screenplay
• We implement encryption and security measures to protect your creative work

5. Data Sharing and Disclosure

We Share Your Information:

• With Your Consent: When you opt to showcase your screenplay to industry professionals
• Service Providers: Third-party services that help us operate (payment processing, analytics, hosting)
• Legal Requirements: When required by law or to protect our rights and safety
• Business Transfers: In connection with a merger, acquisition, or sale of assets

We Never:

• Sell your personal information to third parties
• Share your screenplay content publicly without permission
• Use your creative work for commercial purposes beyond evaluation

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

• Maintain your login session
• Remember your preferences
• Analyze platform usage and performance
• Provide personalized recommendations

You can control cookies through your browser settings. However, disabling cookies may limit certain features of our platform.

7. Data Security

We implement industry-standard security measures to protect your information:

• Encryption of data in transit and at rest
• Secure authentication protocols
• Regular security audits and updates
• Access controls and monitoring
• Secure cloud infrastructure

While we strive to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

8. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and data
• Export: Download your screenplay submissions and data
• Opt-Out: Unsubscribe from marketing communications
• Restriction: Limit how we use your information

To exercise these rights, contact us at privacy@heatwriter.com

9. Data Retention

We retain your information for as long as necessary to:

• Provide our services and maintain your account
• Comply with legal obligations
• Resolve disputes and enforce agreements
• Maintain backup and security measures

Upon account deletion, we will remove or anonymize your personal information within 90 days, except where retention is required by law.

10. International Data Transfers

HeatWriter operates globally. Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in compliance with applicable laws.

11. Children's Privacy

HeatWriter is not intended for users under 16 years of age. We do not knowingly collect personal information from children. If we learn we have collected information from a child under 16, we will delete it promptly.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by:

• Posting the updated policy on our website
• Updating the "Last Updated" date
• Sending email notifications for material changes

Your continued use of HeatWriter after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: